By-Laws – Naval Helicopter Association Historical Society, Inc.
By-Laws of Naval Helicopter Association Historical Society Inc. (NHAHS)
By-Laws of the NAVAL HELICOPTER ASSOCIATION HISTORICAL SOCIETY (NHAHS)
Article I Name, Description, and Location
Section 1. Name
Section 2. Principle Office
Article II Governance
Section 1. Governance Statement
Article III Mission & Vision
Section 1. Mission
Section 2. Vision
Section 3. Purpose
Article IV Historical Society Committee
Section 1 Membership
Section 2 Purpose
Section 3 Officers of the NHA Historical Society
Section 4 Historical Society Operations Manual
Section 5 Committee Meetings
Section 6 Routine Meetings
Section 7 Annual Meeting
Section 8 Meeting Notice
Section 9 Quorum
Section 10 Meeting Procedures
Article V NHA Administrative Policies
Section 1 Administrative Guidelines
By-Laws of the
NAVAL HELICOPTER ASSOCIATION HISTORICAL SOCIETY (NHAHS)
Name, Description, and Location
Section 1. The corporation shall be known as the Naval Helicopter Association Historical Society, Inc. (NHAHS). The NHAHS is a nonprofit public benefit corporation and is not organized for the private gain of any person. The NHAHS is organized and operated exclusively for charitable purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code.
Section 2. The primary headquarters of the NHAHS shall be in San Diego County, California. Specifically Building 654 Rogers Road Naval Air Station North Island.
Section 1. The affairs of the NHAHS shall be governed by the parent Naval Helicopter Association Board of Directors (NHA BOD). The NHAHS President shall be a voting Director on the NHA Board of Directors.
Mission & Vision
Section 1. Mission. Gather, Preserve, and Display the Legacy of Naval Helicopter Aviation
Section 2. Vision. To make NHAHS the premiere repository of all U.S. Naval Helicopter History to include its archives and displays on the USS MIDWAY Museum and archives at the San Diego Air and Space Museum in Balboa Park.
Section 3. Purpose. To support its Vision and support NHA’s purposes and objectives.
Historical Society Committee
Section 1. Membership. The Historical Society Committee shall consist of the Officers of the NHA Historical Society and shall keep full and fair records/minutes and accounts of its proceedings and transactions.
Section 2. Purpose. The Historical Society Committee shall provide vision and lead the Historical Society in its vision in supporting U.S. Naval Helicopter History. It shall serve as the connection with NHA.
Section 3. Officers of the NHA Historical Society: The NHAHS shall have a staff independent from NHA. The Officers of the Society shall be responsible for the overall operation of the Society and shall provide a status report annually on all operational phases and scholarships awarded to the NHA Board of Directors. The Officers of the Society shall perform the following basic duties.
- President: The President shall be the Chief Executive Officer of the Society and shall have general supervision over the affairs of the Society, subject to the approval by the Board of Directors. The President may sign and execute, in the name of the Society, deeds, mortgages, bonds, contracts, or other instruments authorized by the Board of Directors. The President shall perform all duties incident to the office of the Chief Executive Officer of the Society, and such additional duties as may be assigned by the Board of Directors.
- Vice President: The Vice President shall perform all the duties of the President in his/her absence and shall ensure day to day operations of the Society are consistent with the By-Laws and Operations Manual.
- Oversee the Operations of the Society
- Treasurer: The Treasurer shall have custody of and be responsible for all monies of the Society and shall:
- Deposit funds, maintain adequate and correct accounts, render reports and accountings to the Directors and Officers as required.
- Ensure that all federal and state tax records are maintained.
- Ensure that all tax statements are prepared and submitted.
- Secretary: The Secretary shall ensure that all records, books, reports and statements required by law are properly kept; and that formal minutes of meetings are prepared and archived.
Note: A more detailed list of duties is outlined in the NHA Historical Society Operations Manual.
Section 4. NHA Historical Society Operations Manual. The NHAHS shall develop and maintain an Operations Manual containing the following:
- A detailed description of the officers of the Society’s duties and responsibilities.
- NHA Historical Society award guidelines including a section delineating the Mark Starr Scholarship Program and any subsequent awards that may be established.
The Operations Manual may be modified as required to ensure an accurate overview of all current operations on the recommendation of the Society’s officers and approval of the Board of Directors.
Section 5. Committee Meetings. In support of the requirements of the Board of Directors, NHAHS Committee shall meet at least quarterly and include an annual meeting.
Section 6. Routine Meetings. The Historical Society Committee shall try to meet formally each month (except May (Symposium), Oct (Fleet Fly-In), Dec (Holidays) at an agreed upon time and place, including electronically (phone, Zoom, etc.). The purpose is to capture and finalize the NHAHS input to the quarterly NHA BoD meetings. The date, time place and venue (e. g., Zoom, phone conference, etc.) of regular committee meetings shall be set by the Historical Society Committee in the calendar at the annual meeting. Normally, for scheduling purposes, the monthly meetings will be held on the 4th Friday of the month.
Section 7. Annual Meeting. The annual meeting of the NHAHS Committee is normally held in October to coincide with the Fleet Fly-In.
Section 8. Meeting Notice. Notice of any meeting shall be given to each member, by letter or electronic means – email, text, etc., not less than three days before the meeting.
Section 9. Quorum. A quorum of at least a simple majority of the Committee Officers (a simple majority of total officers, not officers present, i.e., for a committee of 7 officers, 4 officers present shall be a quorum) before business can be transacted or motions made or passed.
Section 10. Meeting Procedures. Whenever the By-Laws do not provide otherwise, Parliamentary Procedure per Robert’s Rules of Order shall be used to conduct all meetings of the Historical Society Committee.
NHA Administrative Policies
Section 1. Administrative Guidelines. The NHAHS falls under NHA’s By-Laws for indemnification, dissolution, compensation, the handling of whistle blowers, conflict of interest policy and records retention policies. NHAHS shall follow all guidelines and procedures pertaining to each of these areas.
Operations Manual – Naval Helicopter Association Historical Society, Inc.
Article I: Offices
SECTION 1. PRINCIPAL OFFICE
The principal office of the corporation for the transaction of its business is located in San Diego County, California
Address is 654 Rogers Road, San Diego, CA 92135 Telephone 619-435-7139.
SECTION 2. CHANGE OF ADDRESS
The county of the corporation’s principal office can be changed only by amendment of these By-Laws. The NHAHS Committee may, however, change the principal office from one location to another within the named county and such changes of address shall not be deemed an amendment of these By-Laws.
SECTION 3. OTHER OFFICES
The corporation may also have offices at such other places, within or outside the State of California, where it is qualified to do business, as its business may require and as the NHAHS Committee may, from time to time, designate.
Article II: Objectives and Purposes
SECTION 1. OBJECTIVES AND PURPOSES
The primary objectives and purposes of this corporation shall be based upon the original Directors/Committee Members visions and actions in assembling, preserving and displaying the ongoing legacy of Rotary Wing Aviation (primarily Helicopters) involvement in the Naval Service. The initial goal is recognizing the contributions of the thousands of people, whether in the military, the several aircraft companies or the multitude of subcontractors who designed, developed, produced, maintained, flew and deployed/employed or otherwise participated or will participate in the Helicopter’s History. The next goal is to engage in a continuing series of activities, meetings, conferences, assemblages and symposia designed to foster, encourage, develop, support and educate persons interested in Rotary Wing Aviation and its environs of operations by creating an appropriate intellectual climate for all interested persons and to carry on other scientific and educational activities.
Article III: Directors
SECTION 1. NUMBER
The corporation shall have not less than five (5) nor more than eleven (11) Committee Members.
SECTION 2. POWERS
Subject to the provisions of the California Non-profit Religious Corporation Law and any limitations in the Articles of Incorporation and By-Laws relating to action required or permitted to be taken or approved by the members, if any, of this corporation, the activities and affairs of this corporation shall be conducted and all corporate powers shall be exercised by or under the direction of the NHA Board of Directors.
SECTION 3. DUTIES
It shall be the duty of the NHAHS Committee Members to:
(a) Perform any and all duties imposed on them collectively or individually by law, by the Articles of Incorporation of this corporation, or by these By-Laws;
(b) Appoint and remove, employ and discharge, and, except as otherwise provided in these By-Laws, prescribe the duties of all officers and agents of the corporation;
(c) Supervise all officers, agents and employees of the corporation to assure that their duties are performed properly;
(d) Meet at such times and places as required by these By-Laws;
(e) Register their addresses with the Secretary of the corporation and notices of meetings mailed or emailed to them at such addresses shall be valid notices thereof.
SECTION 4. TERMS OF OFFICE
Each Committee Member shall normally hold office for three (3) years and until his or her successor is elected and qualifies. There is no term limit for any position on the NHAHS Committee. Individuals may serve as long as they are motivated to do so and may be removed by a majority vote if no-longer deemed to be worthy of continuation.
SECTION 5. COMPENSATION
NHAHS Committee Members shall serve without compensation except that, they shall be allowed reasonable advancement or reimbursement of expenses incurred in the performance of their regular duties.
SECTION 6. PLACE OF MEETINGS
Meetings shall be held at the principal office of the corporation unless otherwise provided by the Committee. Special meetings may be held by conference telephone, video or other similar communications equipment.
SECTION 7. REGULAR AND ANNUAL MEETINGS
Regular meetings of Committee Members shall normally be held on the fourth Friday each month at 8:00 AM.
SECTION 8. SPECIAL MEETINGS
Special meetings of Committee Members may be called by the Chairman of the NHA Board, the NHAHS President, the Vice President, the Secretary, or by any two Committee Members, and such meetings shall be held at the place, within or outside the State of California, designated by the person or persons calling the meeting, and in the absence of such designation, at the principal office of the corporation.
SECTION 9. NOTICE OF MEETINGS
Regular meetings of the Committee may be held without notice. Special meetings of the Committee shall be held upon four (4) days’ notice by first-class mail or forty-eight (48) hours’ notice delivered personally by telephone or email.
SECTION 10. CONTENTS OF NOTICE
Notice of meetings shall specify the place, day and hour of the meeting. The purpose of any Committee Meeting need not be specified in the notice.
SECTION 11. WAIVER OF NOTICE AND CONSENT TO HOLDING MEETINGS
The transactions of any meeting of the Committee, however called and noticed or wherever held, are as valid as though the meeting had been duly held after proper call and notice, provided a quorum, as hereinafter defined, is present and provided that either before or after the meeting each Committee Member not present signs a waiver of notice, a consent to holding the meeting, or an approval of the minutes thereof. All such waivers, consents, or approvals shall be filed with the corporate records or made a part of the minutes of the meeting.
SECTION 12. QUORUM FOR MEETINGS
A quorum shall consist of a majority of the Committee Members.
Except as otherwise provided in these By-Laws or in the Articles of Incorporation of this corporation, or by law, no business shall be considered by the Committee at any meeting at which a quorum, as hereinafter defined, is not present, and the only motion which the President shall entertain at such meeting is a motion to adjourn. However, a majority of the Committee Members present at such meeting may adjourn from time to time until the time fixed for the next regular meeting of the Committee.
When a meeting is adjourned for lack of a quorum, it shall not be necessary to give any notice of the time and place of the adjourned meeting or of the business to be transacted at such meeting, other than by announcement at the meeting at which the adjournment is taken.
The Committee Members present at a duly called and held meeting at which a quorum is initially present may continue to do business notwithstanding the loss of a quorum at the meeting due to a withdrawal of directors from the meeting, provided that any action thereafter taken must be approved by at least a majority of the required quorum for such meeting or such greater percentage as may be required by law, or the Articles of Incorporation or By-Laws of this corporation.
SECTION 13. MAJORITY ACTION AS COMMITTEE ACTION
Every act or decision done or made by a majority of the Committee Members present at a meeting duly held at which a quorum is present is the action of the Committee.
SECTION 14. CONDUCT OF MEETINGS
Meetings of the Committee Members shall be presided over by the NHAHS President, or, if no such person has been so designated or, in his or her absence, by the NHAHS Vice President of the corporation or, in the absence of each of these persons, by a Chairperson chosen by a majority of the NHAHS Committee Members present at the meeting. The Secretary of the corporation shall act as secretary for all meetings of the NHAHS Committee, provided that, in his or her absence, the presiding officer shall appoint another person to act as Secretary of the meeting.
Meetings shall be governed by Roberts’ Rules of Order, as such rules may be revised from time to time, insofar as such rules are not inconsistent with or in conflict with these By-Laws, with the Articles of Incorporation of this corporation, or with provisions of law.
SECTION 15. ACTION BY UNANIMOUS WRITTEN CONSENT WITHOUT MEETING
Any action required or permitted to be taken by the Committee under any provision of law may be taken without a meeting, if all members of the Committee shall individually or collectively consent in writing to such action. Such action by written consent or consents shall be filed with the minutes of the proceedings of the Committee. Such action by written consent shall have the same force and effect as the unanimous vote of the Committee Members. Any certificate or other document filed under any provision of law which relates to action so taken shall state that the action was taken by unanimous written consent of the Committee without a meeting and that the By-Laws of the corporation authorize the Committee Members to so act, and such statement shall be prima facie evidence of such authority.
SECTION 16. VACANCIES
Vacancies on the Committee shall exist (1) on the death, resignation or removal of any Committee Member, and (2) whenever the number of authorized Committee Members is increased.
The Committee may declare vacant the office of a member who has been found to be of unsound mind by a final order of court, or convicted of a felony, or has been found by a final order or judgment of any court to have breached any duty following of the California Nonprofit Public Benefit Corporation Law.
If this corporation has members, then, if the corporation has less than fifty (50) members, committee members may be removed without cause by a majority of all members, or, if the corporation has fifty (50) or more members, by vote of a majority of the votes represented at a membership meeting at which a quorum is present.
If this corporation has no members, Committee Members may be removed without cause by a majority of the members then in office.
Any member may resign effective upon giving written notice to the Chairperson of the NHA Board, the NHAHS President, the NHAHS Secretary, or unless the notice specifies a later time for the effectiveness of such resignation. No member may resign if the corporation would then be left without a duly elected member or members in charge of its affairs, except upon written notice to the Attorney General.
Vacancies on the Committee may be filled by approval of the Committee or, if the number of members then in office is less than a quorum, by (1) the unanimous written consent of the members then in office, (2) the affirmative vote of a majority of the members then in office at a meeting held pursuant to notice or waiver of notice complying with this Article of these By-Laws, or (3) a sole remaining member. If this corporation has members, however, vacancies created by the removal of a member may be filled only by the approval of the members. The members, if any, of this corporation may elect a member at any time to fill any vacancy not filled by the members.
A person elected to fill a vacancy as provided by this section shall hold office until the next annual election of the Committee or until his or her death, resignation or removal from office.
SECTION 17. NON-LIABILITY OF DIRECTORS
The Committee Members shall not be personally liable for the debts, liabilities, or other obligations of the corporation. Directors and Officers Insurance shall be provided to cover the Committee Members in the event of a lawsuit against the Committee Members.
SECTION 18. INDEMNIFICATION BY CORPORATION OF DIRECTORS, OFFICERS, EMPLOYEES AND OTHER AGENTS
To the extent that a person who is, or was, a Committee Member, officer, employee or other agent of this corporation has been successful on the merits in defense of any civil, criminal, administrative or investigative proceeding brought to procure a judgment against such person by reason of the fact that he or she is, or was, an agent of the corporation, or has been successful in defense of any claim, issue or matter, therein, such person shall be indemnified against expenses actually and reasonably incurred by the person in connection with such proceeding.
If such person either settles any such claim or sustains a judgment against him or her, then indemnification against expenses, judgments, fines, settlements and other amounts reasonably incurred in connection with such proceedings shall be provided by this corporation but only to the extent allowed by, and in accordance with the requirements of, Section 5238 of the California Nonprofit Public Benefit Corporation Law.
SECTION 19. INSURANCE FOR CORPORATE AGENTS
The Committee may adopt a resolution authorizing the purchase and maintenance of insurance on behalf of any agent of the corporation (including a Committee Member, officer, employee or other agent of the corporation) against any liability other than for violating provisions of law relating to self-dealing (Section 5233 of the California Nonprofit Public Benefit Corporation Law) asserted against or incurred by the agent in such capacity or arising out of the agent’s status as such, whether or not the corporation would have the power to indemnify the agent against such liability under the provisions of Section 5238 of the California Nonprofit Public Benefit Corporation Law.
Article IV: Officers
SECTION 1. NUMBER OF OFFICERS
The officers of the corporation shall be a President, a Secretary, and Treasurer. The corporation may also have, as determined by the Board of Directors, a Chairperson of the Board, one or more Vice Presidents, Assistant Secretaries, Assistant Treasurers, or other officers. Any number of offices may be held by the same person except that neither the Secretary nor the Treasurer may serve as the President or Chairperson of the Board.
SECTION 2. QUALIFICATION, ELECTION, AND TERM OF OFFICE
Any person may serve as officer of this corporation. Officers shall be elected by the Committee, at any time, and each officer shall hold office until he or she resigns or is removed or is otherwise disqualified to serve, or until his or her successor shall be elected and qualified, whichever occurs first.
SECTION 3. SUBORDINATE OFFICERS
The Committee may appoint such other officers or agents as it may deem desirable, and such officers shall serve such terms, have such authority, and perform such duties as may be prescribed from time to time by the Committee.
SECTION 4. REMOVAL AND RESIGNATION
Any officer may be removed, either with or without cause, by the Committee, at any time. Any officer may resign at any time by giving written notice to the Committee or to the President or Secretary of the corporation. Any such resignation shall take effect at the date of receipt of such notice or at any later date specified therein, and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective. The above provisions of this section shall be superseded by any conflicting terms of a contract which has been approved or ratified by the Committee relating to the employment of any officer of the corporation.
SECTION 5. VACANCIES
Any vacancy caused by the death, resignation, removal, disqualification, or otherwise, of any officer shall be filled by the Committee. In the event of a vacancy in any office other than that of President, such vacancy may be filled temporarily by appointment by the President until such time as the Committee shall fill the vacancy. Vacancies occurring in offices of officers appointed at the discretion of the Committee may or may not be filled as the Committee shall determine.
SECTION 6. DUTIES OF PRESIDENT
The President shall be the chief executive officer of the corporation and shall, subject to the control of the Committee, supervise and control the affairs of the corporation and the activities of the officers. He or she shall perform all duties incident to his or her office and such other duties as may be required by law, by the Articles of Incorporation of this corporation, or by these By-Laws, or which may be prescribed from time to time by the NHA Board of Directors. If applicable, the President shall preside at all meetings of the members. Except as otherwise expressly provided by law, by the Articles of Incorporation, or by these By-Laws, he or she shall, in the name of the corporation, execute such deeds, mortgages, bonds, contracts, checks, or other instruments which may from time to time be authorized by the Committee.
SECTION 7. DUTIES OF VICE PRESIDENT
In the absence of the President, or in the event of his or her inability or refusal to act, the Vice President shall perform all the duties of the President, and when so acting shall have all the powers of, and be subject to all the restrictions on, the President. The Vice President shall have other powers and perform such other duties as may be prescribed by law, by the Articles of Incorporation, or by these By-Laws, or as may be prescribed by the NHAHS Committee.
SECTION 8. DUTIES OF SECRETARY
The Secretary shall:
Certify and keep at the principal office of the corporation the original, or a copy of these By-Laws as amended or otherwise altered to date.
Keep at the principal office of the corporation or at such other place as the Committee may determine (Drop Box), a book of minutes of all meetings of the directors, and, if applicable, meetings of committees of directors and of members, recording therein the time and place of holding, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting, and the proceedings thereof.
See that all notices are duly given in accordance with the provisions of these By-Laws or as required by law.
Be custodian of the records and of the seal of the corporation and see that the seal is affixed to all duly executed documents, the execution of which on behalf of the corporation under its seal is authorized by law or these By-Laws.
Keep at the principal office of the corporation a membership book containing the name and address of each and any members, and, in the case where any membership has been terminated, he or she shall record such fact in the membership book together with the date on which such membership ceased.
Exhibit at all reasonable times to any director of the corporation, or to his or her agent or attorney, on request therefor, the By-Laws, the membership book, and the minutes of the proceedings of the Committee Members of the corporation.
In general, perform all duties incident to the office of Secretary and such other duties as may be required by law, by the Articles of Incorporation of this corporation, or by these By-Laws, or which may be assigned to him or her from time to time by the NHAHS Committee.
SECTION 9. DUTIES OF TREASURER
Subject to the provisions of these By-Laws relating to the “Execution of Instruments, Deposits and Funds,” the Treasurer shall:
Have charge and custody of, and be responsible for, all funds and securities of the corporation, and deposit all such funds in the name of the corporation in such banks, trust companies, or other depositories as shall be selected by the NHAHS Committee.
Receive, and give receipt for, monies due and payable to the corporation from any source whatsoever.
Disburse, or cause to be disbursed, the funds of the corporation as may be directed by the NHAHS Committee, taking proper vouchers for such disbursements.
Keep and maintain adequate and correct accounts of the corporation’s properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains and losses.
Exhibit at all reasonable times the books of account and financial records to any director of the corporation, or to his or her agent or attorney, on request therefore.
Render to the President and Committee Members, whenever requested, an account of any or all of his or her transactions as Treasurer and of the financial condition of the corporation.
Prepare, or cause to be prepared, and certify, or cause to be certified, the financial statements to be included in any required reports.
In general, perform all duties incident to the office of Treasurer and such other duties as may be required by law, by the Articles of Incorporation of the corporation, or by these By-Laws, or which may be assigned to him or her from time to time by the Committee.
SECTION 10. COMPENSATION
The salaries of the officers, if any, shall be fixed from time to time by resolution of the Committee, and no officer shall be prevented from receiving such salary by reason of the fact that he or she is also a director of the corporation, provided, however, that such compensation paid as a director for serving as an officer of this corporation shall only be allowed if permitted under the provisions of Article 3, Section 6 of these By-Laws. In all cases, any salaries received by officers of this corporation shall be reasonable and given in return for services actually rendered the corporation which relate to the performance of the charitable or public purposes of this corporation.
Article V: Committees
SECTION 1. EXECUTIVE COMMITTEE
The NHAHS Committee may, by a majority vote of members, designate two (2) or more of its members (who may also be serving as officers of this corporation) to constitute an Executive Committee and delegate to such Committee any of the powers and authority of the Committee in the management of the business and affairs of the corporation, except with respect to:
(a) The approval of any action which, under law or the provisions of these By-Laws, requires the approval of the members or of a majority of all of the members.
(b) The filling of vacancies on the Committee or on any committee which has the authority of the Board.
(c) The fixing of compensation of the directors for serving on the Board or on any committee.
(d) The amendment or repeal of Bylaws or the adoption of new Bylaws.
(e) The amendment or repeal or any resolution of the Board which by its express terms is not so amendable or repealable.
(f) The appointment of committees of the Board or the members thereof.
(g) The expenditure of corporate funds to support a nominee for director after there are more people nominated for director than can be elected.
(h) The approval of any transaction to which this corporation is a party and in which one or more of the directors has a material financial interest, except as expressly provided in Section5233(d)(3) of the California Nonprofit Public Benefit Corporation Law
By a majority vote of its members then in office, the Board may at any time revoke or modify any or all of the authority so delegated, increase or decrease but not below two (2) the number of its members, and fill vacancies therein from the members of the Board. The Committee shall keep regular minutes of its proceedings, cause them to be filed with the corporate records, and report the same to the Board from time to time as the Board may require.
SECTION 2. OTHER COMMITTEES
The corporation shall have such other committees as may from time to time be designated by resolution of the Committee. Such other committees may consist of persons who are not also members of the Board. These additional committees shall act in an advisory capacity only to the Board and shall be clearly titled as “advisory” committees.
SECTION 3. MEETINGS AND ACTION OF COMMITTEES
Meetings and action of committees shall be governed by, noticed, held and taken in accordance with the provisions of these Bylaws concerning meetings of the Board of Directors, with such changes in the context of such Bylaw provisions as are necessary to substitute the committee and its members for the Board of Directors and its members, except that the time for regular meetings of committees may be fixed by resolution of the Board of Directors or by the committee. The time for special meetings of committees may also be fixed by the Board of Directors. The Board of Directors may also adopt rules and regulations pertaining to the conduct of meetings of committees to the extent that such rules and regulations are not inconsistent with the provisions of these Bylaws.
Article VI: Execution of Instructions, Deposits and Funds
SECTION 1. EXECUTION OF INSTRUMENTS
The Committee, except as otherwise provided in these By-Laws, may by resolution authorize any officer or agent of the corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the corporation, and such authority may be general or confined to specific instances. Unless so authorized, no officer, agent, or employee shall have any power or authority to bind the corporation by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any amount.
SECTION 2. CHECKS AND NOTES
Except as otherwise specifically determined by resolution of the NHAHS Committee, or as otherwise required by law, checks, drafts, promissory notes, orders for the payment of money, and other evidence of indebtedness of the corporation shall be signed by the Treasurer and countersigned by the President of the corporation.
SECTION 3. DEPOSITS
All funds of the corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the NHAHS Committee may select.
SECTION 4. GIFTS
The Board of Directors may accept on behalf of the corporation any contribution, gift, bequest, or devise for the charitable or public purposes of this corporation.
Article VII: Corporate Records, Reports and Seal
SECTION 1. MAINTENANCE OF CORPORATE RECORDS
The corporation shall keep at its principal office in the State of California:
(a) Minutes of all meetings of the Committee indicating the time and place of meetings, whether regular or special, how called, the notice given, and the names of those present and the proceedings thereof;
(b) Adequate and correct books and records of account, including accounts of its properties and business transactions and accounts of its assets, liabilities, receipts, disbursements, gains and losses;
(c) A record of its members, if any, indicating their names and addresses and, if applicable, the class of membership held by each member and the termination date of any membership;
(d) A copy of the corporation’s Articles of Incorporation and By-Laws as amended to date, which shall be open to inspection by the members, if any, of the corporation at all reasonable times during office hours.
SECTION 2. CORPORATE SEAL
The Committee may adopt, use, and at will alter, a corporate seal. Such seal shall be kept at the principal office of the corporation. Failure to affix the seal to corporate instruments, however, shall not affect the validity of any such instrument.
SECTION 3. DIRECTORS’ INSPECTION RIGHTS
Every Committee Member shall have the absolute right at any reasonable time to inspect and copy all books, records and documents of every kind and to inspect the physical properties of the corporation.
SECTION 4. MEMBERS’ INSPECTION RIGHTS
If this corporation has members, then each and every member shall have the following inspection rights, for a purpose reasonably related to such person’s interest as a member:
(a) To inspect and copy the record of all members’ names, addresses and voting rights, at reasonable times, upon five (5) business days’ prior written demand on the corporation, which demand shall state the purpose for which the inspection rights are requested.
(b) To obtain from the Secretary of the corporation, upon written demand and payment of a reasonable charge, an alphabetized list of the names, addresses and voting rights of those members entitled to vote for the election of directors as of the most recent record date for which the list has been compiled or as of the date specified by the member subsequent to the date of demand. The demand shall state the purpose for which the list is requested. The membership list shall be made available on or before the later of ten (10) business days after the demand is received or after the date specified therein as of which the list is to be compiled.
(c) To inspect at any reasonable time the books, records, or minutes of proceedings of the members or of the NHAHS Committee or sub-committees, upon written demand on the corporation by the member, for a purpose reasonably related to such person’s interests as a member.
SECTION 5. RIGHT TO COPY AND MAKE EXTRACTS
Any inspection under the provisions of this Article may be made in person or by agent or attorney and the right to inspection includes the right to copy and make extracts.
SECTION 6. ANNUAL REPORT
The board shall cause an annual report to be furnished not later than one hundred and twenty (120) days after the close of the corporation’s fiscal year to all Committee Members of the corporation and, if this corporation has members, to any who request it in writing, which report shall contain the following information in appropriate detail.
(a) The assets and liabilities, including the trust funds, of the corporation as of the end of the calendar year;
(b) The principal changes in assets and liabilities, including trust funds, during the calendar year;
(c) The revenue or receipts of the corporation, both unrestricted and restricted to particular purposes, for the calendar year;
(d) The expenses or disbursements of the corporation, for both general and restricted purposes, during the calendar year;
The annual report shall be accompanied by any report thereon of independent accountants, or, it there is no such report, the certificate of an authorized officer of the corporation that such statements were prepared without audit from the books and records of the corporation.
If this corporation has members, then, if this corporation receives TWENTY-FIVE THOUSAND DOLLARS ($25,000), or more, in gross revenues or receipts during the fiscal year, this corporation shall automatically send the above annual report to all members, in such a manner, at such time, and with such contents, including an accompanying report from independent accountants or certification of a corporate officer, as specified by the above provisions of this Section relating to the annual report.
SECTION 7. ANNUAL STATEMENT OF SPECIFIC TRANSACTIONS TO MEMBERS
The corporation shall mail or deliver to all Committee Members and any and all members a statement within one hundred and twenty (120) days after the close of its fiscal year which briefly describes the amount and circumstances of any indemnification or transaction of the following kind:
(a) Any transaction in which the corporation, or its parent or its subsidiary, was a party, and in which either of the following had a direct or indirect material financial interest:
(1) Any Committee Member or officer of the corporation, or its parent or its subsidiary, (a mere common directorship shall not be considered a material financial interest); or
(2) Any holder of more than ten percent (10%) of the voting power of the corporation, its parent or subsidiary.
The above statement need only be provided with respect to a transaction during the previous calendar year involving more than FIFTY THOUSAND DOLLARS ($50,000) or which was one of a number of transactions with the same persons involving, in the aggregate, more than FIFTY THOUSAND DOLLARS ($50,000).
Similarly, the statement need only be provided with respect to the indemnifications or advances aggregating more than TEN THOUSAND DOLLARS ($10,000) paid during the previous fiscal year to any Committee Member or officer, except that no such statement need be made if such indemnification was approved by the members pursuant to Section 5238(e)(2) of the California Nonprofit Public Benefit Corporation Law.
Any statement required by this section shall briefly describe the names of the interested persons involved in such transactions, stating each person’s relationship to the corporation, the nature of such person’s interest in he transaction and, where practical, the amount of such interest, provided that in the case of a transaction with a partnership of which such person is a partner, only the interest of the partnership need be stated.
If this corporation has members and provides all members with an annual report according to the provisions of Section 6 of this Article, then such annual report shall include the information required by this Section.
Article VIII: Fiscal Years
SECTION 1. FISCAL YEAR OF THE CORPORATION
The fiscal year of the corporation shall begin on the first day of January and end on the last day of December in each year.
Article IX: Amendment
SECTION 1. AMENDMENT
Subject to any provision of law applicable to the amendment of By-Laws of Public Benefit Nonprofit Corporations, these By-Laws, or any of them, may be altered, amended, or repealed and new By-Laws adopted as follows:
(a) Subject to the power of members, if any, to change or repeal these By-Laws under Section 5150 of the Corporations Code, by approval of the Committee unless the By-Law amendment would materially and adversely affect the rights of members, if any, as to voting or transfer, provided, however, if this corporation has admitted any members, then a By-Law specifying or changing the fixed number of directors of the corporation, the maximum or minimum number of directors, or changing from a fixed to variable Committee or vice versa, may not be adopted, amended, or repealed except as provided in subparagraph (b) of this section; or
(b) By approval of the members, if any, of this corporation.
Article X: Prohibition Against Sharing Corporate Profits and Assets
SECTION 1. PROHIBITION AGAINST SHARING CORPORATE PROFITS AND ASSETS
No member, Committee Member, officer, employee, or other person connected with this corporation, or any private individual, shall receive at any time any of the net earnings or pecuniary profit from the operations of the corporation, provided, however, that this provision shall not prevent payment to any such person of reasonable compensation for services performed for the corporation in effecting any of its public or charitable purposes, provided that such compensation is otherwise permitted by these By-Laws and is fixed by resolution of the Committee; and no such person or persons shall be entitled to share in the distribution of, and shall not receive, any of the corporate assets on dissolution of the corporation. All members, if any, of the corporation shall be deemed to have expressly consented and agreed that on such dissolution or winding-up of the affairs of the corporation, whether voluntarily or involuntarily, the assets of the corporation, after all debts have been satisfied, shall be distributed as required by the Articles of Incorporation of this corporation and not otherwise.
Article XII: Members
SECTION 1. DETERMINATION OF MEMBERS
If this corporation makes no provision for members, then, pursuant to Section 5310(b) of the Non-profit Public Benefit Corporation Law of the State of California, any action which would otherwise, under law or the provisions of the Articles of Incorporation or By-Laws of this corporation, require approval by a majority of all members or approval by the members, shall only require the approval of the NHAHS Committee.
Written Consent of Directors Adopting By-Laws
We, the undersigned, are all of the persons named as the initial directors in the Articles of Incorporation of Naval Helicopter Historical Society, Inc., (NHAHS) a California non-profit corporation, and, pursuant to the authority granted to the Committee by these By-Laws to take action by unanimous written consent without a meeting, consent to, and hereby do, adopt the foregoing By-Laws, consisting of eighteen (18) pages, as the By-Laws of this corporation.